Track Your Inventory and Protect Against Theft with Asset Tags
You know that some of your business property is meant to be shared. Business owners print their company logo and contact information on pens, knowing that those pens will make their way into the hands and pockets of many potential customers. The same might be said for printed notepads, brochures, calendars, and other marketing materials.
However, much of your business property is necessary to the well-being of your business and was never intended to be carried off. For this reason, you want a different type of labeling system; you need asset tags.
What are asset tags?
Asset tags are printed with sequential serial numbers or barcodes allowing you to track their condition and whereabouts through your own database systems. The tags may be constructed of polyester, metalized or silver polyester, vinyl, and other security materials. By applying an asset tag to computers and other office equipment, furniture, and the other expensive supplies which your business relies upon you will be able to deter theft and keep track of assets, no matter how big your company grows.
Advantages of Tagging Your Assets
Businesses, both large and small, rely on the careful tracking of inventory to determine the worth of the business assets, to provide complete information to the insurance company, and to determine the depreciation of their inventory. The steps you take to monitor your inventory will help you to achieve multiple goals:
- Prevent equipment from getting lost during a move
- Determine when aging inventory should be replaced
- Monitor the movement of furnishings and equipment from one business location to another
- Obtain reimbursement from the insurance company in case of theft, disasters, and other damages
- Purchase new equipment as your company grows without overlapping inventory
It seems like it would be difficult to lose valuable equipment, such as computers or copiers, and yet this happens, to the frustration of many business owners. When your business grows and upgrades to a larger office, equipment is often lost during a move. If your business operates in more than one location, equipment and furnishings may travel between the multiple locations.
Sometimes, the equipment is lost due to human error and sometimes dishonest people take advantage of the confusion of the move in order to obtain furnishings for themselves.
With the use of asset tags, you can have a record of where the equipment was at any time. You’ll be able to track who was handling the equipment, and who was responsible to see that the business assets made it to their appropriate destination.
Track Missing Inventory
When your business property has been stolen, it will often be taken to pawn shops in return for quick cash. With the appropriate asset tag, pawn shops can be alerted to the theft. You may be able to recover your property and you may be able to locate the thief who made off with your property.
Your business logo, the serial number, and barcode will identify the property as belonging to you. When your stolen property has been recovered, the asset tag information will allow you to claim the return of your inventory. The importance of these tags and the value of the inventory might prompt you to choose the best materials and security tags available.
Monitor Rented or Leased Equipment
If part of your business involves the rental or lease of any of your equipment, then asset tags are naturally indispensable. Some examples of businesses supplying rentals include moving companies, farm implement stores, gardening centers, office supply businesses, contracting supply sources, and home improvement stores. Your business may be large or small, but the loss of equipment which you offer for rental or leasing can translate into costs that you don’t want to pay.
Improve Brand Recognition
That’s right; even though you don’t intend for these supplies to leave your premises, your tags can still provide the important advantage of improving brand recognition. With your logo printed on the tags, your business name and logo will be in view for all of your customers, employees, and partner businesses. This is just one more way that you can market your business. When your equipment belongs to your business, it might as well be doing some marketing for you.
Today it is easy to get personalized asset tags. You can choose from labels offering top security or labels which can be removed when desired. You can add several layers of identifying information, or you can keep the tag information concise. When your business owns valuable property, asset tags are a vital tool in keeping that property safe.